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What are Outlook Send/Receive Groups? How to use?

What are Outlook Send/Receive Groups? How to use?

Outlook Send/Receive Groups; This is the area where we can customize settings such as how often our accounts connect to the server to send and receive items, connection behavior when Outlook is online or offline, and set download size limits.

Send/Receive groups provide the process of sending and downloading mails from your server to the Outlook client in your mail accounts set up with POP3 and IMAP protocols in Outlook.

Outlook Gönder Al Grupları

Have you ever used the Send/Receive button when your mails were not received and/or not delivered? Many of us are familiar with the Send/Receive button and use it constantly.

In fact, Outlook actually adds our mail accounts to the "All Accounts" group by default and automatically provides the sending and receiving process every 30 minutes for us.

in Outlook Gönder/Al > Gönder/Al Grupları > Gönder/Al Grupları Tanımla' When you click, you will see the "All Accounts" group. On this screen, you can create a new group and edit existing groups.

Outlook Gönder Al Grupları Tanımla
Outlook Gönder Al Grupları Ayarları

Actions you can specify with Outlook Send/Receive groups:

  • Whether an account is included when sending or receiving mail.
  • Whether to send mail from one and/or more accounts.
  • How often the sending/receiving can occur.
  • Size limits for messages to download.
  • The folders you want to add to the send and receive options.
  • Downloading headers for new messages only.
  • Settings for when Outlook is offline.

Send/Receive groups configurations are usually a one-time process. You probably won't be able to reconfigure your settings unless you add a new account or change your work pattern.

When you remove any account, it will be automatically removed from the Send/Receive group you defined.

In addition, we should point out that "Exchange Online, Exchange On-Premises, and/or Outlook.com" Send/Receive commands do not work in mail accounts such as ”. The reason is "Exchange ActiveSync” feature is their work. In this structure, your e-mails are synchronized with a delay of up to 60 seconds.

Instead of the Send/Receive command for these accounts, “Update Folder" We can use the command. With this command, we can force the Sync to be executed immediately by triggering it. The synchronization process processes and synchronizes all changes between your mailbox in Outlook and the Exchange server.

Outlook Klasörü Güncelleştir